PHSA Board Meeting

Minutes
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March 31, 2009 7 PM

Worcester Stables, Norristown, Pa

Attending: Barbara Miller, Gaye Goldemen, Cheryll Francella, Cindi Deibert, John Mastriano, Diane Daly, Audrey Winzinger, Troy Hendricks, Corey Golden, Brian Livell, Sue Hansen, Bob Daly, Cheryle Francis and Leigh Berman.

  1. Nutrena presentation

    2. Linda Culver spoke to the board. She is a Nutrena/Agway rep. Both companies are owned by Cargill. Linda proposed a program where PHSA would encourage their members to collect proof of purchase labels for red Agway & Nutrena feeds (dog, horse, etc) & turn them over to PHSA for PHSA’s redemption at Cargill. This would be a fundraiser for PHSA; but it would require coordination & volunteer(s). There was further discussion about Nutrena/Agway sponsoring a PHSA award. The board agreed to put a Nutrena/Agway link on the PHSA website since Cargill has been such a long term supporter. Sue will work with Linda on the website link.

  2. Treasurer’s Report

    3. Barbara distributed an income and expense spreadsheet showing activity for 2005-2008. Barbara reported that there is $7,735.03 in checking, $28,350.50 in money market for a total of $36,085.53.

    Barbara gave us a comparison of membership/registration income for the 1st four months of 2009 as compared to those months in 2008.

  3. Next Meeting Date

    4. The next meeting will be June 22, 2009 at 7:00 PM at Worcester Stable.

  4. Breeding Committee

    5. Discussion on USEF pony hunter breeding rules. It is possible that the only item that PHSA would suggest be changed, is the language that makes it mandatory that qualifiers go back & show in the BYP class. Board members will review the existing USEF pony hunter breeding rules to see if there are any additional suggested changes. PHSA may be writing a USEF rule change proposal. Any suggested changes are due to Audrey by 5/15/09, then a draft proposal can be distributed to the board.

    Sue suggested that PHSA also submit a rule change proposal allowing points for USEF leading pony stallions to follow the stallion’s get throughout the country instead of allowing the stallions’ get to only acquire zone points. Sue will email rule change proposal language to Audrey.

    The board voted to dissolve the PHSA breeding committee.

    Cheryle mentioned that Devon will be holding 2 BYH classes, one that is open to qualifiers in all (USEF & Penna Bred) classes & another open only to qualifiers from the USEF classes.

  5. Membership Committee

    6. The letter listing the reasons to join PHSA is all ready. Diane didn’t embrace the combined membership form for breeding/performance. Brian will continue to investigate options. We will aim at distributing the membership packets in 2010, which means that they need to be designed/prepared by August for an early November mailing.

    Discussion on PHSA horse show registrations. The Board is uncertain, without consulting Diane Boram, whether all 2008 shows have paid; however, the list of PHSA shows appears relatively constant from 2007 to 2008 whereas the recorded income from show registrations has dropped significantly from 2007-2008. Audrey will investigate & report back.

    Diane Daly, Audrey & Corey will develop a packet for horse show managers. Once developed Doris & Barbara will get it copied & mailed. This should help with both membership (because the show secretaries will have PHSA forms) & show registration (because managers will have the materials to register & pay.)

  6. Hall of Fame

    7. Cheryll & Cindi will present information (procedures to nominate inductees, to vote on nominees & to announce/honor inductees) on the Hall of Fame at the fall board meeting.

  7. Banquet

2008 Finances-Total banquet income was $31,514.00. Total banquet expenses were $50,044.77 for a banquet loss of $18,530.77.

Discussed having live auction items again. In 2008 we had the Marco Island stay & the Key to Worcester. Bob will ask for the Key again.

Discussed having a raffle item again. In 2008 we had the jewelry.

Sue is using a show announcer in April who may be a potential MC/Auctioneer for the banquet.

All board members should be collecting silent auction items throughout the year. Restaurant gift cards are an item that everyone should be collecting. Other items should be cleared through Sue or Cindi before making "the ask" to confirm that there is no conflict.

Cindi will be the banquet sponsorship/annual sponsor chair. This does not mean she is in charge of collecting all of the sponsorships; but, it does mean that she will be reminding board members throughout the year that they need to be responsible for generating their fair share of sponsorship dollars.

Banquet ticket prices in 2008 were $70/$25. In 2009 they will be $85/$25.

Discussion about proposals for the 2009 Horse Show of the Year, 2009 PHBA Trophy recipient and 2009 Gambone Trophy recipient.

Meeting adjourned at 9:15 PM

NEXT MEETING June 22, 2009 7 PM

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