PHSA Board Meeting
Meeting Minutes
Board Members Attending: Bob Daly, Sue Hansen, Cheryle Francis, Cheryll Francella, Doris MacDonald, Audrey Winzinger, John Mastriano, Diane Boram.
Guest Attending: Patty Lechmanik
Date: 01-17-05
Location: PJ Welihans, Blue Bell, Penna.
Time: 7:00 PM
Rule Clarification
Patty Lechmanik spoke to the Board regarding the rule clarification that was adopted by the Board in 2004 for institution beginning in the 2005 show season. Patty mentioned that she never saw any announcement of a rule change. The Board responded by saying that the rule clarification was more of a policy decision; and, not a rule change. Patty asked the Board to reconsider the policy that allows show management to combine divisions when either division has less than 3 entries (example: at a certain PHSA show the pre-childrens hunter division has 6 entries. At the same show the pre-adult hunter division has 2 entries. PHSA has no rule to prevent the combining of these 2 divisions.); but, prevents PHSA points from being given to the one or two entries coming out of that division with 3 or less entries (example: Same situation as in the last example. When the combined pre-adult/pre-childrens hunter division is pinned, the pre-childrens winners get their PHSA points and the pre-adult ribbon winners do not get their PHSA points.)
The Board explained that this rule clarification was made after much Board discussion. The Board asked Patty if she had any aspects of this situation to bring to the table. Patty mentioned only that this situation is a rare one, happening only a few times last year. It is for that infrequency that Patty would like the policy decision revisited. The Board was unwilling to revisit the decision due to all prior Board discussion and no new facts being brought to the table. The rule clarification remains unchanged.
Financial Report
In Barbara’s absence Bob reported that:
2004
$27,312.00 Total income
$39,423.00 Total expenses
Horse show registration income was down from $5,935.00 in 2003 to $3,840.00 in 2004, a decrease of $1,095.00. Membership registration income was down from $16,670.00 in 2003 to $13,860.00 in 2004, a decrease of $2,810.00. Horse registration income was down from $6,290.00 in 2003 to $4,680.00 in 2004, a decrease of $1,610.00. Pony registration income was down from $2,340.00 in 2003 to $1,800.00 in 2004, a decrease of $540.00.
As of January 17, 2005 PHSA has the following funds:
Checking account $19,640.89
Money Market $ 6,306.28
$25,957.17
Banquet financials are:
$27,316.00 Total income
$39,423.45 Total expenses
$19,068.13 Net loss
Banquet
Diane suggested that a contact telephone number be added to the invitations. Invitation also should mention that ribbons not picked up at the banquet would not be mailed. There was a concern about the ribbon length, which was shorter than prior years. This was a cost savings measure, but the cost reduction was not vast. The ribbons will go back to their prior length. A suggestion was made to have the reception desk volunteers check people in as they arrive, so that we can announce only the names of ribbon/trophy winners actually in attendance. Audrey will negotiate with Normandy Farm to see if sodas can be priced less than $2.00.
In light of the financial report the Board decided to abolish the cash award for reserve champions beginning with the 2005 banquet. Champions will still get the $100 cash award along with the gift, ribbon and in some cases a trophy.
The Board decided to give 2 complimentary banquet tickets to the winner of the Ray Gambone Trophy beginning with the 2005 banquet.
Pre-Green Division
This was a Zone II division in 2003, but was not in 2004. Cheryle will investigate whether it will be a Zone II division in 2005. Currently the PHSA pre-green division specs allow fences to be 2’9" to 3’ and allow a horse to compete in the pre-green division for 1 year.
The Board decided that the PHSA show managers should form a consensus as to what works (fence height, duration in the division) and send a suggestion to the Zone II committee to be addressed at their July Zone II meeting. Then when the Zone II pre-green division specs are finalized, PHSA can consider altering the PHSA division specs to match those of Zone II.
PHSA Horse Show of the Year
There will be a committee specifically to choose the winner of this award. The committee members will be: Jennifer Batchelor, Kim Zindel, Terry Stephens, Amy Scarlett, Liz Hansen, Emily Belin and one more member to be determined. Some of the criteria they will use will be good footing, no excessive charges, no excessive penalties or fees and courteous staff. Due to Devon’s exemplary credentials, that show will be exempt from this award. Only performance shows will be considered for this award. The cut off date for the 2005 award will be November 1, 2005. The award will be a gift from PHSA and a banner proclaiming the show’s status as PHSA Horse Show of the Year.
Replacement Trophies
There are 7 trophies that have come to the end of their useful life. These trophies are:
Kimberton Hills Farm Challenge Trophy- Young Hunter Under Saddle
Banbury Cross Perpetual Trophy- Pony Two Year Old C & G
Devenuto Family Perpetual Trophy- Pony Yearling C & G
Westwood Dinadan Perpetual Trophy- Small pony hunter
Town Gossip Trophy- Large pony hunter
Desert Flower Perpetual Trophy- Green Working Hunter
Ski Thrill Trophy- High Point Horse or Pony
PHSA will be choosing and purchasing the 7 trophies. The board has already approached several members about purchasing the naming rights on these trophies for $500 per trophy. At least three of the trophies are now spoken for; and, hopefully other members will step up to the plate. Cheryle, Cheryll, Sue & Doris will approach the breeding community.
Breeding Show Schedule
Doris is putting the schedule together now & it is about to go to the printer. There are 2 new shows: One at Our Farm on 3/27/05 and one at Mileview on 7/10/05.
USHJA
Audrey mentioned that it seemed possible if not likely that the PHSA "A" and "AA" shows that we see on today’s PHSA show roster will be given 3 year operating licenses by USEF; and, when those 3 year licenses expire they may or may not be renewed by USEF. The renewal may be based upon the show’s compliance with certain operating criteria that has yet to be disclosed. Audrey has suggested that PHSA & EPPHA hold a joint open membership forum in the spring to devise a list of definable, quantifiable and enforceable operating criteria that could apply to Pennsylvania (and possibly all of the Zone II) shows. Possibly if we come up with a set of criteria that the majority of our joint memberships support, this could be submitted to USHJA; and, the organizations could take a part in controlling their own destinies.